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EAO Preferred Partner

For the people who
arrange the impossible

A trusted partner to executive assistants
A single, discreet point of contact for principal travel, sabbaticals and high-stakes event design, anywhere in the world.
What We Do For You

One number to call.
One brief to send.
One standard, yours.

You are the architect behind the principal, gatekeeper of the calendar, confidant of trust, and the person who makes the impossible look effortless. Satopia exists to be the partner that earns its place on your speed dial.

We design and operate private travel, sabbaticals and event experiences for principals and small groups, working in absolute discretion. From a four-line brief, we return a finished proposal. From a finished proposal, we deliver, anywhere in the world, under a single operating standard.

Your principal's identity stays in the room. Discretion is the default.

Lead time
From four weeks
to four years out
Coverage
Six continents,
one operating team
Discretion
NDA on every
engagement
Your designer
A single experience
designer, end to end
Three Core Capabilities

Three ways your
principal travels with us.

From a discreet sabbatical for one, to a board offsite in Patagonia, to a private group departure for friends, family and multi-generational groups. Designed for an end-to-end experience.

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Private Group Travel

Multi-generational family,
anywhere in the world.

Private departures for principals and their guests, four to twenty-four travellers. Curated by leading hosts, delivered by a single point of contact, billed cleanly to one entity.

Send us a brief
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Satopia Sabbatical™

A considered pause
for the principal.

A structured sabbatical, one to twelve weeks, designed for executives at inflection points. Wellness, learning, deep travel, staffed throughout, confidential by design.

Explore a sabbatical
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Event Experiences

Offsites, anniversaries
and milestone moments.

Anniversaries, retirements, board offsites, brand activations around marquee events: Monte-Carlo, Mallmann's table, Bhutan in winter. We design the room, the rhythm, and the after-hours.

Plan an event
How We Serve You

Built for the people
who plan without margin for error.

An EA-first operating model, designed around the way you actually work: short briefs, fast turnarounds, total ownership, and complete confidentiality from first call to recap.

i.
A single experience designer
on every engagement
One name. One inbox. One mobile number, available across time zones. They learn your principal's preferences once and remember them forever, replacing the spreadsheet you currently keep in your head.
ii.
Brief in four lines,
finished proposal in seventy-two hours
Send a sentence on context, dates, group size and ambition. We return a structured proposal with hosts, itinerary, costing and confirmation status. You forward it on, unedited, if you like.
iii.
A vetted vendor network
that compounds over time
Hosts, hoteliers, DMCs, private aviation, security and ground teams. Pre-qualified to a single operating standard. EAO members access this network through Satopia as a preferred partner, with VIP recognition end to end.
iv.
Discretion, privacy
and confidentiality by default
NDA on every engagement. Itineraries delivered in your principal's preferred format. Staff briefed never to surface Satopia unless you choose. Reservations under the names you specify. The principal's identity stays in the room, always.
v.
One invoice. One reconciliation.
One after-trip recap.
No supplier scramble at month-end. Consolidated billing under a single entity, line-itemed for finance. A short written recap returns to you after every trip, context for the next one.
Why EAs Choose Satopia

A vendor list of one.

EAO recommends the best vendors by word of mouth. Satopia is built so that one referral can stand in for an entire category.

Replaces seven phone calls with one.
Hosts, hotels, DMCs, aviation, security, ground transport, talent, all sourced and contracted by Satopia. You brief once.
Onboarding is a single conversation.
A 30-minute call to capture preferences, allergies, names, sensitivities. Held thereafter, never asked again.
Round-the-clock cover, one human.
Your dedicated designer plus a duty manager, covering every time zone the principal is in. WhatsApp, Signal, voice. Your call.
EAO recognition, on the ground.
Satopia's network honours EAO-member status with the upgrades and VIP touches your principal expects, without being asked.
We work the way you do.
Post-trip recaps prepared in your house style. Family preferences held in our system, not yours. The small details quietly anticipated, so the next departure begins where the last one finished.
Satopia knows my principal's preferences better than the family office does. They never need to be managed. They hold the standard on every detail. They protect the privacy of every conversation, from first call to recap. That is everything I need in a partner.
EA to a family office  ·  New York
Send a Brief

Begin a conversation.

Share what you have in mind, in your own words. We come back with hosts, structure and a proposal built around your principal's standards, not the clock.

Direct contact, EAO desk
[email protected]
WhatsApp · always reachable
+31 6 5775 1054

Held under NDA and read only by your assigned experience designer.